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EFFECTIVE MEETINGS

For non-native English speakers meetings are also very often a source of stress, anxiety, self-doubt and, in same cases, trouble.
Meetings can be frustrating as they waste time, energy, accomplish little and leave you wondering why you attend.
If you would like to attend meetings that end on time, cover everything, result in clear decision and action plans
If you dream of speaking confidently, making your point clearly and effectively this workshop is for you.

Course Benefits

After completing this course attendees will:
Increase confidence when speaking in meetings and presenting to groups
Acquire helpful language, eliminate mistakes and develop strategies to deliver you message clearly and effectively.
Learn simple strategies to avoid wasting time and to increase efficiency and productivity.
Understand the roles and responsibilities of those involved
Contribute to the success of the meeting whether as chairs, facilitators or simple participants.
Learn to create effective, productive agendas.
Learn facilitation strategies to keep meetings on track.
Know out to help participants to add the most value.

Who Will Benefit From This Course

Anyone who chairs or attends meetings and seeks to make effective, productive use of their time – especially those who feel anxious about speaking English in public

Pedagogical Approach

This course is practical and immediately useful. Theory and models are reinforced by tools and techniques issued from NLP, Process Communication, Transactional Analysis and Cognitive Sciences to maximize their impact.
50% theory and 50% practice with exercises, role-plays, group work and video recording.

Duration: Two days + two one hour individual coaching session.

Course Content

Is a meeting the right choice?
What can a meeting do?

The Meeting as a five-step process:
Define -> Plan -> Organize ->Conduct -> Evaluate

How to Create an Agenda Step by Step

Role of the Chair
The Components of Chairing
Establishing Ground Rules
Time and time keeping
Chair vs Leader

The Role of the Facilitator
Problems Facilitators May Encounter
Brainstorming
Facilitation tips
Process Control
Procedural Control
Prompting Discussion

Effective Communication in Action
Stimulating the Discussion
Managing the Discussion
Explore the topic
Narrow the discussion
Move to the decision making process

Preparing to talk: Checklist

Body Language

The Art of Listening

The art of Inquiring

After The Meeting
Evaluate your meeting
Meeting Evaluation Checklist
The Minutes
What a Practical layout should include

Negotiation

Speaking English effectively
Useful language skills and vocabulary

Arranging a meeting
Confirming a meeting by email
Rescheduling a meeting
Starting a meeting
Stating the objectives
Reporting progress
Explaining cause and effect
Interrupting and dealing with interruptions

Asking for comments and contributions
Asking for clarification
Giving your opinion
Expressing strong and tentative opinions
Talking about possibilities
Agreeing and disagreeing

Responding to offers
Buying time
Summarizing the results of a meeting
Confirming decisions and action points
Ending a meeting and thanking participants

Diplomatic language
Disagreement and criticism in different cultures
Intercultural communication

Conclusion

Questions and answers